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Minutes of the Annual General Meeting

of the

British Model Powerboat Racing Society

 

Held on 27th November 2011 at the R.A.O.B. Club, Coventry

 

Members present:

Mark Beesley

Judith Beesley

Andy Uttley

Mark Wild

David Shaw

Ian Searle

Bill Warder

Lynda Bell

Danny Bell

Andy Rennie

Stewart Rae

Dave Thorrington

Steve Pratt

Kevin Alcock

Robin Butler

Sally Butler

Dave Clay

Mick Durant

Graham Stanley

Malcolm Pratt

Non Members present:

Kurt Cave

John Temlett

 

 

Apologies for absence were received from: Cliff Groom, Sue Butler, Mike Barnes, Tony Gilder, Bernard Holder and John Mills.

 

Minutes of the AGM held on 28th November 2010

 

Proposed as a true record by Mark Beesley, seconded by Graham Stanley, Vote: Accepted (by majority present)

 

Matters arising from the minutes:

 

The BMPRS committee have (since publication of the minutes) received a communication from Richard Bridgman strenuously denying that he was the second as stated by Darren Smith in his proposal.

 

Chairman’s report: (Danny Bell)

 

Well, our second year has turned out even better than our first. Rather than read out a long list of who I should be thanking, I’d like to thank every one of you for helping to create the best racing society in the UK.

Whether it was organising events, society admin, publicising or just going racing, the main thing is that despite the doom and gloom, we are enjoying ourselves and showing the world that having fun is still possible.

 

Sue our Secretary and Robin our Membership Secretary are both unable to continue in these roles due to health and work reasons. I’d like to thank them both for volunteering at the start to help the society go forward. I hope we’ll see a lot of them at the races in coming years.

The word seems to be spreading about how we race, such that we are now getting clubs from further afield asking if they can host races for us. This is great as it means we are becoming recognised as a good organisation to deal with. Whether we can attend all these distant venues in the current economic climate remains to be seen, but if only a few of us manage to get there it would give local clubs and their public something exceptional to watch or participate in.

 

We did have one minor problem this year, too much sunshine! The water levels were low and the weed was very active but I’m sure things will be better next year – we’ve dealt with pond life before and come out on top!

 

We will be asking for your nominations for Member of the Year later. Unfortunately we can only have one winner as I feel so many of you deserve it.

So think carefully about who YOU feel has done the most for the society and its members.

 

Treasurer’s report: (Andy Rennie)

 

BMPRS Financial Account – 25th November 2011

 

Income

£

Expenditure

£

Balance from 2010

439.37

2010 Trophies

190.00

Raffle

100.00

2010 AGM Room Hire/Buffet

10.00

Donation from Malcolm Pratt

20.00

2011 Society Public Liability Insurance

411.60

Membership/race fees

1133.00

Stevenage Lake Hire

174.00

 

 

Repayment of loan

100.00

Total

1692.37

Stationary

78.98

 

 

Banners

84.00

 

 

Internet Hosting

38.26

 

 

2011 AGM Room Hire/Buffet

70.00

 

 

Total

1154.84

 

 

 

 

 

 

Income

1692.37

 

 

Expenditure

1154.84

 

 

Balance on 25.11.11

537.53

 

The accounts were audited and verified by Mark Beesley (Member  176) on 13th November 2011

 

Having provided the above financial statement Andy also asked if members were still happy with the ‘Certificate Trophies’ handed out on race days, all agreed that they are acceptable.

Andy also stated that the membership fees would stay the same for 2012 at £10 for new members and £8 for renewal (if done by 31st January).

Race entry fee’s would also remain the same at one boat £5, two boats £9, three boats £12, four boats £15 and £3 per boat thereafter.

 

Amalgamation of Posts:

 

Further to Robin Butler standing down from the post of Membership Secretary it has been suggested that to save costs and time, the posts of Membership Secretary and Treasurer be amalgamated as subscriptions have to be sent to the Treasurer for banking anyway. David Shaw suggested that if another Membership Secretary could be found maybe a second ‘paying in’ book could be provided to ease the problem.

Andy Rennie stated that he is happy to continue in the roll of Treasurer and combine this with the Membership Secretary post. We will therefore be asking members to vote on accepting this proposal.

Proposal: That the posts of Treasurer and Membership Secretary be amalgamated.

Proposer: Danny Bell, seconded: Robin Butler:  Vote 19 for, 1 against: Carried

 

Election of Officers:

 

Due to health reasons Sue Butler will not be standing for the post of Secretary in 2012, the committee have received one proposal for the post – Stewart Rae

Proposer: Danny Bell, seconded : Andy Rennie.  Vote Unanimous (19)

 

With no other proposals for committee posts and according to the society rule 6.2.4 all other officers being happy to stand again for their respective posts are deemed elected, the committee is therefore:

 

BMPRS Committee:

Chairman

Secretary

Treasurer/Membership Secretary

Health & Safety Co-Ordinator

C&VP Protection Officer

Junior Member Representative

Webmaster

Public Relations Officer

 

BMPRS - Club Representatives: 2012

Branston

Kingsbury

Leicester

Nottingham

Stevenage

Telford

 

Danny Bell

Stewart Rae

Andy Rennie

Mark Wild

Andy Rennie

Sally Butler

Danny Bell

Stewart Rae

 

 

Andy Rennie

Malcolm Pratt

Marie Burdett

Alan Knight

Bill Warder

Giles Ponting

 

 

 

Rule changes / Proposals

 

1. Propose rule change 11.13 – ‘open cockpits must have a minimum of one painted figure (at least head and shoulders) and enclosed cabins must have clearly defined windows using paint or decals’.

Proposer: Andy Uttley seconded: Mark Wild.

Andy explained that he had noticed that a few ‘enclosed cabin’ craft race boats did not  look like their full size counterparts as their windows were not clearly defined.

 Vote: For - Unanimous, proposal carried.

 

2. Propose rule change 11.7 – add the words ‘submerged drive’ after the first word in the  present rule – All SUBMERGED DRIVE models must have a minimum side height  (measured from the chine to the deck, or half way round the radius if the deck is  chamfered) of two inches (50mm)’

Proposer Andy Uttley, seconded: Mark Wild

Andy explained that this proposal is for ‘new style race craft’ that have less than two  inches freeboard but are surface driven. Much discussion took place, Dave Clay noted  that some submerged drive boats that are presently being raced would not comply with  the new proposal but did not give any examples other than the Manta Ray, this type of  boat already races and complies with the rule.

Dave Clay proposed an amendment to Andy’s original proposal that ‘must be of an  Offshore appearance’ be added to the end, this was seconded by Andy Rennie.

After further discussion with many members stating the reason for the original  proposal  was to open up the choice of available race hulls a vote took place on the amendment.

Amendment: For 5,   Against 8,  Abstentions 7 -  Rejected

Proposal as written:  For - 11,  Against - 3,  Abstentions – 6, proposal Carried.

 

3. Propose that time limits for proposals, rule changes etc all be standardised at 28 days. Changes required to rule 5.2, 6.5, 6.11 and 6.2.5. Proposer: Stewart Rae, seconded: Danny Bell.  Stewart explained that there were several different time limits for various rules and it could become quite confusing therefore by standardising at 28 days it would simplify matters. No discussion required, all present thought it was a good idea.

Vote:  For – Unanimous, proposal Carried.

 

At this time the Chairman suggested it was a suitable time to break for lunch.

 

Provisional Race Calendar for 2012

Date 2012

Venue

Date 2012

Venue

March 11th

 

July 29th

 

18th

Mothers day

Aug 5th

 

25th

Leicester I

12th

 

April 1st

Branston I

19th

 

8th

Bank Holiday

25th

Bank Holiday

15th

Stevenage (Big Lake)

Sept 2nd

Telford 2

22nd

 

9th

 

29th

Nottingham I

16th

 

May 6th

Bank Holiday

23rd

Leicester 2

13th

 

30th

 

20th

Telford 1

Oct 7th

 

27th

 

14th

Nottingham 2

June 3rd

Bank Holiday

21st

 

10th

Branston 2

28th

 

17th

Fathers day

Nov 4th

 

24th

Kingsbury

11th

Warwick Show

July 1st

 

18th

 

8th

 

25th

BMPRS AGM

15th

 

 

 

22nd

 

 

 

 

Secretary stated that it had been suggested to him (by a member of the Elmbridge club) the possibility of holding an Offshore race at Elmbridge, secretary to chase this up.

We also have a number of new members from the Hull area, enquiries to be made regarding any venues suitable for racing in that area. Chairman stated that we have an ‘open invitation’ to race at a venue near Sunderland. Mark Wild is to follow up suitable race venues in the North West, Southport and Fleetwood. Committee to look at the possibility of running a Winter racing series in the future.

Any Other Business:

 

1. Following on from the abandoned race at Telford due to heavy weed infestation it was discussed and considered that if any venue is unfit for racing, or becomes unfit for racing during the race day points only count towards the Championship if at least one heat has been held in all classes.

 

2. Number of races to count towards the Championship, Andy Uttley started the discussion by proposing 7 from 10 races. After discussion it was decided that the number of races to count would be half plus one (6 from 10 on the current provisional calendar). If an odd number of races took place in the season eg: 11 races, then it would become  5½ rounded up to 6 plus one, which would become 7 from 11, all agreed.

 

3. Club Representatives, the membership are happy to continue with the process of accepting named members from the host clubs as BMPRS Club Representatives, also if any BMPRS member does not belong to a club would it be possible to allocate their nearest ‘host club’ as a point of contact. Club reps present couldn’t envisage any problems occurring from this suggestion, in any case contact can always be made via the BMPRS committee.

A further suggestion was discussed regarding the setting up of a member’s forum on the  website for things such as hints and tips, race reports etc. Secretary stated that we already  have a monthly column in Model Boats magazine for race reports and we do not want to  clash with that, but if a member stepped forward to set up a forum for hints, tips and a  discussion board on the website then the webmaster could see no problems with that.

 

4. Members asked for clarification regarding insurance, some belong to several  clubs/organisations but have to be

insured for each one. Club secretary has looked into  this and it is down to the fact that organisations either at local, national or even  international level have different rules and constitutions. Insurance policies tend to cover  the different organisations in their own respective rights. Secretary informed the AGM   that the BMPRS insurance covers each individual member in their own right for UK and  Europe, Inland and Coastal waters, cover for the BMPRS rescue dinghy is UK only.

 

5. Late season membership applications, would it be possible to have a reduction in fees for  people joining the Society late in the season? It was felt that anyone joining late in the  season would receive the same insurance cover as every other member and it would be  unrealistic to offer a reduction at this time having taken into consideration the BMPRS joining fees compared with similar organisations.

 

6. A request from Malcolm Pratt has been received asking if we would consider having  ‘Jaguar’ class multi boats as part of our racing programme. After some discussion it was  felt that we are an Offshore racing society however if the Jaguar class wanted to organise  some demonstration races during our lunch breaks that would be permissible.

 

 

Date of next AGM : 25th November 2012  See website for venue and details

 

2011 Trophy Presentation

 

Championship

Class

1st

2nd

3rd

AA

Robin Butler

Andy Rennie

Mark Beesley

A

Graham Stanley

Steve Pratt

Danny Bell

B

Sally Butler

Andy Rennie

Mark Beesley

C

Danny Bell

Andy Uttley

Mark Beesley

D

Andy Uttley

Mike Durant

Kevin Alcock

The BMPRS Member of the Year is chosen by the members present at the AGM

 

The 2011 BMPRS Member of the Year was awarded to Lee Clarke

 

Stewart Rae then presented the following awards, Pairs Trophy (awarded to 1st place only) plus prizes for Pairs 1st 2nd and 3rd

Pairs Trophy

1st

2nd

3rd

Kevin Alcock & Danny Bell

Robin & Sally Butler

Mike Durant & Steve Pratt

 

Sponsored cash prizes (£50 each) for Best Junior and Best Newcomer were awarded to

 

Best Junior: Sally Butler

Best Newcomer: Robin Butler

 

The Best Newcomer award was open to ALL members during the 2011 season

 

Flowers were also presented to Sue Butler and Lynda Bell for their work throughout the season in race control.

 

The chairman closed the meeting at 3pm wishing everyone all the best for the New Year and hoping they will have a good racing season in 2012.

 

2011 AGM and Minutes